JOB TITLE: Administrative Assistant to the Executive Director

DEPARTMENT: Administration

REPORTS TO: Executive Director

High Hopes Development Center is a 35-year-old non-profit organization that loves, nurtures, and educates children helping each child reach their maximum potential. The mission of High Hopes Development Center is to equip children, youth, and their families with the skills necessary to achieve success through education, therapeutic services, and loving support. High Hopes is the only school in Williamson County with a pediatric therapy clinic on site. High Hopes was voted as one of the Top Workplaces in the Nashville metropolitan area in 2016 and 2017.

Job Overview:

High Hopes is seeking an Executive Assistant who will be responsible for providing support mainly to the Executive Director, but also for the Director of Development.  The Executive Assistant will communicate with others outside and inside the organization, will manage busy schedules, and will complete complex administrative tasks.  An ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks.  This person must be exceedingly well organized, highly flexible, and enjoy challenges.  The successful candidate will enjoy both engaging high-level relationships one minute and getting the details right the next.  Diligence, optimism, and a sense of humor toward life and work are essential. 

Qualifications:

  • Bachelor’s Degree preferred or minimum of 2-3 years related experience and/or training.

  • Excellent Knowledge of Microsoft Office (Outlook, Word, Excel, and Power Point)

  • Experience working with data management systems preferred.

Classification:

  • Full Time, Exempt

 

Responsibilities:

  • Primarily assists the Executive Director, but also the Director of Development with organizational and fund development administration and personal support on a daily basis.

  • Be friendly and personable while managing heavy communications and calendar scheduling (requiring interaction with both internal and external executives and assistants, as well as consultants, clients, co-workers, Board members, and the general public) to coordinate various complex meetings.

  • Prioritize and manage multiple projects simultaneously and follow through in a timely manner, including preparations for bi-monthly Board meetings.

  • Lead short-term projects and initiatives as requested by the Executive Director and Director of Development.

  • Respect the need for confidentiality and sensitivity of information.

  • Greet visitors graciously and in a professional manner, create a good personal image through a neat, clean, and businesslike professional appearance and a positive, cheerful attitude. 

  • Ensure that key dates and events are highlighted to the Executive Director and Director of Development ahead of time.

  • Manage development data base and send gift acknowledgement letters.

  • Coordinate the volunteers of High Hopes.

  • Maintain office supplies.

  • Other duties as assigned by the Executive Director and Director of Development.

 

Declaration:

The foregoing description of duties and responsibilities may not be a complete description. Other duties may be assigned as needed.

 

Benefits and Salary:

  • 18 paid holidays

  • 401K

  • Salary range based on experience ($30,000 - $33,000)

  • Health insurance

Statement of Purpose:

The mission of High Hopes Development Center is to equip children, youth, and their families with the skills necessary to achieve success through education, therapeutic services, and loving support.

To apply, please email cover letter and resume to Dawn Blache at dblache@highhopesforkids.org

CONTACT US

301 High Hopes Court

Franklin, TN 37064   

​Tel: 615-661-5437 

​Fax: 615-309-8342    

​info@highhopesforkids.org

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© 2018 High Hopes Development Center